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Employment at the WPPL

All professional and paraprofessional openings will be listed at www.wppl.org. Some positions may also be listed in appropriate online listings such as the Employ Florida Marketplace.

Openings:
Office Assistant - Development - posted March 10, 2015
Public Technology Assistant - Reference Department - posted March 10, 2015
 

Office Assistant - Development

Job Description:
The Winter Park Public Library is a nonprofit organization. Independent from a county system, Library staff and volunteers raise nearly one-third of annual revenue from private sources including individual donors, corporations, foundations, operations and special events.

The Development Assistant is responsible for general clerical duties in support of the Development Office and assists with donor cultivation activities and events. The Development Assistant is responsible for maintaining information in fundraising and event databases and other Library data sources. The Development Assistant will produce annual fund mailings, correspondence, mail merges and other clerical work as assigned.

This position reports directly to the Development Coordinator.

Duties and Responsibilities:
1. Performs clerical duties including, but not limited to, word processing, filing, data entry, mail merging, faxing, photocopying and scanning.
2. Assists with the maintenance of donor, patron and event databases. Inputs data, generates reports and purges outdated information.
3. Prepares materials for donor cultivation and special events. For example, generates donor relation reports to track Trustee stewardship activity.
4. Abides by the Service Philosophy and Code of Ethics and other policies of the Library and the American Library Association's Freedom to Read and Freedom to View statements.

Qualifications

Minimum Requirements:
1. Ability to use standard office equipment and computer programs
2. Ability to perform basic clerical skills
3. Demonstrated proficiency with Microsoft Office software, especially Excel
4. Demonstrated proficiency in MS Word mail merge
5. Demonstrated knowledge of English spelling and composition; ability to proofread
6. Ability and willingness to learn new software
7. Ability to perform data entry with a high degree of accuracy and attention to detail
8. Ability to maintain the confidentiality of donors’ records
9. Ability to work some evening and weekend events

Physical Requirements:
Particularly in preparation for events, the DA can be expected to lift or move objects up to 30 pounds. The employee will be required to use a computer mouse and keyboard and will stand for extended periods of time at events.

Desirable Characteristics:
1. Interest in the Winter Park Public Library and in nonprofit fundraising
2. Ability to develop timelines and manage deadlines
3. Ability to work independently
4. Good interpersonal skills
5. Strong organizational skills
6. Willingness to represent the Library, along with other staff, at special events
7. Willingness to work with staff, volunteers and patrons at all levels of the organization

Hours: 20 hours/week, occasional evenings to be scheduled with supervisor

Benefits: 4 hours per month sick leave and 3.3 hours per month vacation accrued, plus 2 floating holidays

Starting Pay: $11

Closing Date: April 8, 2015 at 5 p.m.

Apply to:
Phyllis Corkum, Development Coordinator
pcorkum@wppl.org
No phone calls, please.

Please email cover letter and resume to the above address.
 

 



Public Technology Assistant - Reference Department

Job Description:
The Winter Park Public Library delivers excellent customer service and creates opportunities for learning and enjoyment. We are looking for a Public Technology Assistant to join our team and help provide high quality to our patrons in need of general assistance with computers, software, mobile devices, and other technology.

The Public Technology Assistant is a fast-learner with a solid working knowledge of Windows software, PCs, and mobile devices of various platforms. Eventually he/she will be required to handle special equipment such as 3D printers, recording equipment or other unique hardware.

Additionally, the Public Technology Assistant is responsible for A/V setup and troubleshooting for presentations and events. The Public Technology Assistant will use and uphold library policies and procedures to guide them in making appropriate decisions during interactions with patrons and colleagues.

This position reports directly to the Head of Reference.



Duties and Responsibilities:
1. Helps patrons log onto the PC time-management system and use the print management system
2. Helps patrons navigate operating systems, productivity software, and access and navigate the Internet and other applications
3. Basic monitoring of equipment condition, supply levels such as paper and toner, and first-level troubleshooting
4. Assists with technology training and equipment deployment
5. Assists patrons one-on-one with personal devices
6. Assists patrons of all ages with the technology available in the Library: computers, microfilm readers, printers, copiers, self-checkout machines, iPads, e-readers, etc.
7. Complies with all aspects of the Library’s Personnel Manual, Service Philosophy and Code of Ethics
8. Upholds the principles of the ALA Library Bill of Rights and the Freedom to Read and Freedom to View statements
9. Performs other duties as assigned

Qualifications:

Minimum Requirements:
1. Must be at least a high school junior
2. Proven ability with and working knowledge of personal computers, Windows 7 Operating System, Microsoft Office 2010 suite, Internet Explorer, Firefox, and Chrome
3. Direct customer service experience; demonstrated ability to have effective and positive interactions with the public
4. Comfort with teaching and conveying information; patience working with diverse user skill levels
5. Excellent oral communication skills; ability to communicate clearly in writing
6. Ability to understand and follow written and oral instructions
7. Attention to detail and accuracy
8. Ability to establish and maintain effective working relationships with superiors, associates and the general public

Physical Requirements:
The physical demands described in this paragraph are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand or sit for long stretches of time. The employee is also frequently required to use a computer mouse and keyboard; reach; walk; stoop; kneel; or crouch. The employee must be able to lift and/or move up to 30 pounds. Additionally, this position requires specific vision abilities including close and distance vision and depth perception. 
 

Desirable Characteristics:
1. Experience working in libraries and knowledge of library operations
2. Experience in computer labs or technology instruction
3. Knowledge of technology trends
4. Comfortable multi-tasking and prioritizing workload
5. Adaptable and responsive to change


Hours/Schedule:
20 hours/week; including nights and weekends

Benefits:
4 hours/month sick leave and 3.3 hours/month vacation is accrued; + 2 floating holidays

Starting Pay:
$10.18/hour

Closing date:
Sunday, April 5, 2015 at 5 p.m.

Skills Testing: To be considered, applicants must pass a basic computer skills test. The test will be offered by appointment only. After submitting your application, please email Nicole Heintzelman (nheintzelman@wppl.org) to arrange a time to take the test.

Apply to:
Nicole Heintzelman, Head of Reference
nheintzelman@wppl.org
No phone calls, please.

Please email cover letter and resume to the above address.

 

 

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All applicants for paraprofessional positions must complete the Winter Park Public Library Application, which should be dropped off at the Library. Applications are NOT accepted unless there is a posted opening. If your electronic capabilities allow, a completed PDF of the application returned via e-mail is preferred.